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Link Roundup – Thursday April 9th, 2015

I read a lot.

I have a reading list of blogs and other websites in Feedly that I read throughout the day, every day.It includes everything from traditional news through to cartoons.

Often I find something that I want to share on this blog. I
quite often share links here to other articles, but I always try do it in the
context of providing my own commentary and thoughts on the content. What Iā€™m
getting at is that sharing links on here is not a quick, one-click process,
because I donā€™t want this blog to be merely a long list of links to other
peopleā€™s content. Iā€™m much too egotistical for that.

Anyway, the result of all this is that over time I build up
a handful of flagged articles that Iā€™ve been intending to share but never got
around to doing so.

This is the first of what may become a semi-regular feature,
where I spew those forth with (in the interests of time) only a sentence or two of comment instead of the full-blown article I was originally planning. Enjoy!

  • Three Communication
    Strategies for Building Strong Relationships from Far Away

    Working in a ROWE is great, but is not without its
    challenges. Communication is by no means impossible, but can certainly suffer
    when the face-to-face aspect it lost: particularly with a team thatā€™s become
    subconsciously reliant on bumping into people in the hallways. This article
    lays out some strategies for addressing that.
    Ā 
  • Why
    Resource Management is Better from a Dedicated PM

    Another post from the excellent Brad
    Egeland
    , this one talks about why a dedicated project manager is better
    than using somebody with another role (like a lead designer) to occasionally
    manage projects as the need arises.
    Ā 
  • Fluency
    with Excel and Word are Key to Getting a Higher-Paying Job

    I wanted to link to this article because it surprised me. Higher-paying
    compared to what? Isnā€™t fluency with office applications a prerequisite for getting any
    job? Maybe ā€œfluencyā€ is the key word here, and a basic understanding is a prerequisite
    and those with more advanced skills will find more opportunities to progress up
    the corporate ladder, but the article doesnā€™t really say that. This is the
    knowledge economy here, people! We donā€™t make things anymore, unless of course
    you count spreadsheets. Get on board!
    Ā 
  • How to Put an End
    to Workload Paralysis

    I absolutely suffer with this. As the author notes about herself, ā€œthere seems
    to be a tipping point for me when I go from being really busy to so-busy-Iā€™m-paralyzed-and-canā€™t-do-anything.ā€
    The four steps to fighting this paralysis are not rocket science, but of course
    nor should they be, and itā€™s well worth a read if, like me, youā€™re an
    occasional sufferer. At least you now know youā€™re not the only one.
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The Trials and Tribulations of my Connected World

Iā€™ve written many times on this blog about ROWE (the results only work
environment). Itā€™s the structure under which I work, and Iā€™m a big fan. One of
the key tenets of ROWE is that itā€™s available to everyone: itā€™s not something
reserved for those at a certain paygrade, itā€™s not restricted to leaders, itā€™s
not something you have to apply to be a part of, or provide some kind of
justification of your particular circumstances to gain entry. There should be
no barrier to entry.

When I first
wrote about ROWE on this blog
, I lamented that at my organization there is
a barrier to entry, to a certain extent. Not by design, but simply because our
communication mechanisms are restricted by our firewall and access to them from
outside the corporate network is barred. The barrier to entry, as I see it, is
having a company-issued cellphone. If you have one you can be available from
wherever you might happen to find yourself, and if you donā€™t youā€™re tied to
your computer.

I didnā€™t have a company-issued cellphone when I wrote that,
but I do now. There it is above. Itā€™s the one with the darker wood effect
amongst my bamboo effect personal devices.

I love it, and I hate it. I donā€™t want it, and I wouldnā€™t
give it back. Read on to learn why!

Why I Love It, and How it Supports ROWE

Quite simply, when I thought not having this device
constituted a partial barrier to ROWE entry, I was right. Last week Flo and I
went to Winnipeg and I worked from there for the week. I spent most mornings
sitting in Floā€™s sisterā€™s kitchen working at my laptop, then weā€™d typically go
for lunch together and Iā€™d spend the afternoons with my extended family. I was
available throughout to respond to emails and IMs. If somebody called my office
phone number then their call was seamlessly forwarded to the phone in my
pocket. Most of the work people I interacted with would have had no idea I wasnā€™t
at my desk, let alone that I wasnā€™t even in the same time zone. That wouldnā€™t
have been possible if I didnā€™t have this phone.

Why I Hate It, and How it Contradicts ROWE

The point ROWE is that Iā€™m an adult, and I work how, when
and where I choose to. I could be
working at any time and from any place. Having the phone feels a little bit
like I am working at all times, from all
places. Essentially having the phone means the thing I find most challenging about
working in a ROWE ā€“ knowing when to switch off ā€“ is magnified exponentially.
Obviously the phone has an ā€œoffā€ button and, being an adult and all, I am free
to use it as I choose, but I simply donā€™t find it as easy as that. Take last
week as an example: when I was out spending my afternoons with family every now
and then Iā€™d receive a work-related message of some description. I probably
dealt with 80% of them right away, because 80% of my job is more about getting
the right people in contact with one another than it is about actually doing
something myself. The remaining 20% I flagged to deal with the following morning.
The inward flow of these messages is not overwhelming, but it is constant. If I
disconnect entirely, even for an afternoon, the sheer volume of stuff that
builds up is overwhelming. I donā€™t
like to feel overwhelmed, so I keep my phone on because itā€™s easier to take a
couple of minutes out of what Iā€™m doing a few dozen times than it is to try to
deal with a few dozen things at once when I eventually choose to reconnect.

There are certainly times where I hate remaining available
and connected and doing so gets in the way of other things Iā€™m doing at that
moment, but despite that the logic above kicks in and even when I need a break
I end up being reluctant to take one. And, as I mentioned, the inward flow of
messages really is constant. With most of the people I work with also being in
a ROWE it starts at about 6am and continues until about 1am, each one bringing
with it a little ā€œdingā€ noise. I feel like Pavlovā€™s dog sometimes.

Why I Donā€™t Want It

Despite the occasional strength of my negative feeling
toward my phone, none of that has anything to do with why I donā€™t want it. The
benefits outweigh the drawbacks, and the issues I have with it are a function
of my choices, not of the technology. I can get better with it, and over time I
will.

The reason I donā€™t want it is that I have a perfectly good
phone already. You may have noticed it in the photo up top: itā€™s the bamboo
effect one in the middle. Why do I need to carry two phones with me? Thereā€™s no
technical barrier to my company turning on the ability to support a ā€œbring your
own deviceā€ policy, and in fact the technology required is already in place. Itā€™s
disabled, because the policy is that the IT department wonā€™t allow you to get
email on your phone unless they have the ability to remotely wipe the whole
thing. Not just securely erase company data, but securely erase everything. I
assume this is a case of policy failing to keep up with emerging business trends.
Iā€™d think they must realise that weā€™re going to have to BYOD policy someday, so
I get hung up trying to understand why they wonā€™t just get it done right away.
Iā€™ll continue to advocate for a BYOD policy in my workplace, exceptā€¦

Why I Wouldnā€™t Give it Back

My inability to switch off was a minor problem when I
carried a laptop. When that laptop was supplemented with a phone it became a
bigger problem. If that work-only device were replaced with an app on my
personal device through which I access work stuff? It could be disastrous. I
never switch my work phone off, but I do leave it at home when we go out
somewhere in the evening or on weekends. I take my personal phone with me
everywhere though. I assume that BYOD technology includes functionality that
would let me turn ā€œworkā€ off while keeping ā€œpersonalā€ switched on, but am I
disciplined enough to use that function? Probably not.

Blog

Block Out ā€œUnscheduled Timeā€ In Your Day for Proactive Tasks

I don’t know how I feel about this article. I think it goes against much of what’s represented by ROWE, and just generally feels a little infantile – my calendar is my own to manage, and if I’m not able to come to your meeting then I’ll have to decline your request or suggest an alternative time.

That said, I do find myself doing this more and more often. There’s an assumption that if outlook shows me as having some time available then that time is up for grabs for whomever gets to it first.

I work hard to keep my calendar pretty flexible, but I certainly find that the weeks where it fills up are the weeks where I accomplish the least, and instead I find myself in meetings talking about what I’m going to do the following week, or the week after that. I don’t have the capacity to do something productive any sooner than that because I have other meetings to go to in which I’ll also talk about why it’s going to be several weeks until I can do some actual work.

Part of the problem is that I don’t think I perform especially well in “meetings.” I’ve never had a great idea in a meeting – those always come to me when I’m driving home afterwards, or when I’m in the shower, or another time when my mind is free to wander.

Nevertheless, I don’t think blocking off chunks of time in my calendar is the solution. That would just make it more difficult for me to get time with people when I need their input, and for people to get time with me when they need mine.

So what is the solution? Is the system broken here, or am I doing something wrong? Let me know your thoughts!

Block Out ā€œUnscheduled Timeā€ In Your Day for Proactive Tasks

Blog

Evaluating Performance When Only Results Matter

Itā€™s mid-year performance review time where I work. I am not really participating.

image

Itā€™s partly because Iā€™m a dangerous rebel with a maniacalĀ aversion to authority figures, and partly because my peers and our leadership team have talked it through and we all agree the whole thing would just be a bit of a waste of everybodyā€™s time. Mostly itā€™s the latter, but anyway.

There are several reasons why this exercise wouldn’t represent time well spent: For one, I have a new role at work ā€“ a spot on the org chart that I actually acquired just yesterday. Itā€™s a title bump more so than some kind of seismic shift in my career, but nevertheless discussing how I performed in the position I held last week is a little bit moot, and even more so is discussing how I plan to progress upward. I donā€™t plan to progress right now, I plan to more firmly establish myself in the metaphorical chair in which I newly sit.

The biggest reason it would be a waste of time, however, is that we work in a results only work environment. Iā€™ve written about ROWE plenty of times before, but in as few words as possible the ethos here is that as long as Iā€™m delivering results then what I do with my time is up to me. If Iā€™m not delivering appropriate results then I get fired ā€“ which is entirely fair. Throwing out the more traditional (outdated!) clock-punching approach to work means the more traditional approach to performance reviews goes out of the window as well, however. In order to know Iā€™m delivering the results that are expected of me my performance becomes a constant, ongoing conversation with my leader. Even if we wanted to we couldn’t possibly confine the discussion to twice-yearly meetings and still continue to be effective, so why continue to hold the twice yearly meetings if weā€™re already addressing this stuff as a matter of course? Theyā€™re not necessary.

So if all this is true (and it is, you can trust me), why am I asking for a twice-yearly performance evaluation that focuses on my methodologies and ignores my results?

The reason speaks to what I see as the biggest gotcha in a ROWE ā€“ you have to be fastidiously careful about what a ā€œresultā€ is. In my workplace ROWE has been around for a little while now, but it’s a concept still well within its formative years. I’m confident that on balance we’re doing it very well, but I don’t know that we’re yet sophisticated enough within the framework to not be making mistakes, or that our implementation of the framework has yet evolved to become sophisticated enough for our organization.

If I worked on an assembly line producing children’s toys then the results of my work would be obvious, veryĀ tangibleĀ and very easily definable, butĀ this is the knowledge economy here! Nobody I’ve ever met or heard of produces toys anymore, with the notable exception of Bertha, the toy making machine.

image

I digress.

I work in a project environment, which I believe has the potential to compound the problem Iā€™m talking about. I’m taking plenty of liberties with the details here, but basically what happens in my work life is a project comes along and my leaders assign it to me. I then go away and do some things, and eventually a ā€œresultā€Ā (hopefully but not necessarily a completed project) pops out the end. My leaders of course take some interest in how that all happens, but nevertheless that bit in the middle is the Jason show to all intents and purposes.

I agree entirely that the end result is the most important part of that story, and that’s absolutely the result on which I should primarily be judged. It’s certainly not the only result here, however.

Every meeting I go to has a result for which I hold at least some degree of responsibility. Every conversation I have, every action I take, every action I donā€™t takeā€¦ there are results to all of those, and youā€™re kidding yourself if you think those results are entirely unimportant.

The best way to explain my point is probably with a negative example: itā€™s possible to achieve results by treating people like idiots, micro-managing them into the ground and generally making their lives miserable. I’ve never worked for a boss that managed that way and I hope you havenā€™t either, but theyā€™re out there, and theyā€™re where they are because theyā€™re presumably achieving the results upon which theyā€™re evaluated.

I have no desire to be that guy. It goes against my own moral compass most importantly, but it also doesn’t measure up against the way that my employer (or indeed any enlightened organization, I would hope) defines leadership. Eventually behaviour like this would come back and bite me, and this is my career we’re talking about here, my livelihood.

There are many reasons, then, that being that kind of leader isn’t an avenue I would ever wish to explore. But could I get away with it in the short term? Sure! Could I do it long enough to achieve a positive result or two? Probably! Could I be doing some scaled-back, less villainous version of it right now without even realising it? Ah! Now there’s the important question.

There are things I do to actively solicit feedback about myself and my methods from the teams with which I work, but I can understand why somebody may not feel comfortable giving me criticism to my face and could be holding something important back as a result. Nevertheless, criticism is what I want. It’s how I’ll ensure that I continue to be a leader as opposed to a boss, how I’ll grow, how I’ll evolve, and how I’ll firmly establish myself in my new metaphorical chair.

So thatā€™s why once or twice a year Iā€™ll be asking my leaders to reach out to some of the people I’ve worked with and provide them an opportunity to give feedback about me in a safe, anonymous environment.

Because results matter. All of them.

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Channel Your Inner Entrepreneur to Excel at Work

I came across this post on lifehacker last week. It’s by Lauren Berger, and the article she wrote is an accompaniment to her book Welcome to the Real World.

I wrote a blog post back in February that’s very similar to this: Be Your Own Boss (Without Quitting Your Job).

I wrote about it in the context of ROWE, my approach to work in a results only work environment, and why I have no desire (currently, at least) to quit and start a consultancy firm.

Lauren writes about the next link in the chain: how this mindset leads to powerful results and exceptional job performance. It’s worth a quick read.

Channel Your Inner Entrepreneur to Excel at Work

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ā€‹What It’s Like When Your Job Actually Treats You Like an Adult

ā€‹What It’s Like When Your Job Actually Treats You Like an Adult

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Meet Charlie Brown. Here he is, relaxing in the sun in front of our living room patio door. He’s a Yorkshire Terrier, he turns five years old next month, you can follow him on twitter, and he’s the smartest dog in our family.

Well OK, he’s our only dog. But that’s besides the point. He’s still pretty smart.

I’ve been teaching him about ROWE.

Given that I do at least half my work from home and Charlie lives here too, it’s important that he understands that work is a thing that I do, not a place that I go.

If I’m heading into the office then I make sure I use the language “going to the office” as I’m leaving and I tell him where I’m going (as opposed to “going to work”). I reserve the word “work” to describe why I can’t be disturbed and I’m unavailable for ball throwing or belly rubs or other things that rank highly on Charlie’s list of priorities.

He gets it. If I tell him I’m working then he either goes and amuses himself elsewhere or sits quietly on the sofa in my home-office to keep me company.

Now if only I could make him understand that people on speakerphone are not, in fact, intruders and don’t require barking at then we’d be golden.

Blog

Meet Charlie Brown. Here he is, relaxing in the sun in front of our living room patio door. He’s a Yorkshire Terrier, he turns five years old next month, you can follow him on twitter, and he’s the smartest dog in our family.

Well OK, he’s our only dog. But that’s besides the point. He’s still pretty smart.

I’ve been teaching him about ROWE.

Given that I do at least half my work from home and Charlie lives here too, it’s important that he understands that work is a thing that I do, not a place that I go.

If I’m heading into the office then I make sure I use the language “going to the office” as I’m leaving and I tell him where I’m going (as opposed to “going to work”). I reserve the word “work” to describe why I can’t be disturbed and I’m unavailable for ball throwing or belly rubs or other things that rank highly on Charlie’s list of priorities.

He gets it. If I tell him I’m working then he either goes and amuses himself elsewhere or sits quietly on the sofa in my home-office to keep me company.

Now if only I could make him understand that people on speakerphone are not, in fact, intruders and don’t require barking at then we’d be golden.

Blog

Meet Charlie Brown. Here he is, relaxing in the sun in front of our living room patio door. He’s a Yorkshire Terrier, he turns five years old next month, you can follow him on twitter, and he’s the smartest dog in our family.

Well OK, he’s our only dog. But that’s besides the point. He’s still pretty smart.

I’ve been teaching him about ROWE.

Given that I do at least half my work from home and Charlie lives here too, it’s important that he understands that work is a thing that I do, not a place that I go.

If I’m heading into the office then I make sure I use the language “going to the office” as I’m leaving and I tell him where I’m going (as opposed to “going to work”). I reserve the word “work” to describe why I can’t be disturbed and I’m unavailable for ball throwing or belly rubs or other things that rank highly on Charlie’s list of priorities.

He gets it. If I tell him I’m working then he either goes and amuses himself elsewhere or sits quietly on the sofa in my home-office to keep me company.

Now if only I could make him understand that people on speakerphone are not, in fact, intruders and don’t require barking at then we’d be golden.

Blog

Be Your Own Boss (Without Quitting Your Job)

Many people dream of being their own boss. You’ve probably encountered a good number of them in your lifetime, and you may well work with several of them right now. They seem to be especially prevalent amongst the professional peers I work on projects with, and more so still on the IT side where a lot of the project managers and business analysts I work with are actually contractors who are their own boss.

People have this dream for many reasons. Some are extremely valid, like a desire to increase your project experience by working on projects for multiple organizations across different industries, but there seems to be a lot of people who want to be their own boss just so they can escape their existing tyrannical boss, long hours, and unmanageable workload.

These people are wrong.

The problems they’re trying to escape are brought about by their approach to work, and the unfortunate other side of that double-edged sword is that if they’ve been unable to change their approach, they won’t do well as their own boss either.

First of all, let’s consider this:

I don’t have a boss, I have a leader. I’m lucky in that I have a great one, but leadership as a discipline, a science, an art, and a skillset is hardly a new idea, so frankly if the person above you in the org-chart isn’t one then you probably should escape. You don’t need direct reports to be a leader and if that individual didn’t develop leadership attributes before they got some (you) then that’s a problem.

My boss, by most of the definitions of the word, is already me.

As usual, what I’m talking about here is ROWE – the results only work environment.

The third of the 13 ROWE guideposts is “every day feels like a Saturday,” and the ROWE book has this to say about it:

This is how entrepreneurs and freelancers live. Talk to successful self-employed people and they will describe days that are full but not hectic, that mix personal with professional in a way that is almost seamless.

Thinking like an entrepreneur (or acting like I’m my own boss, if you’d prefer to put it that way) has become very important to the way that I work, especially if I’m particularly busy like I was last week.

If you’re talking about the old-school working environment of old then you’re answerable to your boss for your actions – not just what you do, but how you do it. That’s why being your own boss is so attractive to people if they’re unfortunate enough to be in that situation.

If you’re self-employed then you’re answerable only for your output – what you do – although you are answerable in a big way because your livelihood depends upon it. You’re answerable to yourself, to your customers, and to your employees if you have any.

I, too, am answerable only for my output, and guess what? My livelihood depends upon it too. If my output isn’t up to scratch I get fired, and so I should. Sure, there’s somebody above me on the org-chart and that might be who I’m primarily answerable to (or at least that’s who would do any firing that proved necessary), but that really makes no difference. I have all of the freedom of being an entrepreneur coupled with all the benefits that come from being part of a large organization with great leaders to support and guide me.

Why would I want it any other way?